When you are working on a project, it is important to keep all tasks under control. This is especially true if you have to organize the interaction of the whole team. Set goals, track the current result, discuss the nuances and distribute the load – planning and task management tools will help you cope. In this article, we will talk about 18 reliable services that are great for personal and team work.
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Google Tasks
Google Tasks is a convenient tool for creating and editing to-do lists on a computer or mobile device. With it, you can: set a time and date, add subtasks, organize tasks by date or priority, set up reminders.
All data is synchronized and remains available regardless of your location. Comfortable integration with Gmail and Google Calendar is possible.
The service is great for personal use, however, creating a detailed description, attaching a link or file will not work. Interaction with third-party services is also limited.
The app is available on Android, iOS, web. Installation is free.
Microsoft Planner
Convenient service for team collaboration. It helps to develop plans, distribute tasks, share files, organize tasks, discuss current affairs and monitor their implementation.
Each plan has its own board, on which it is convenient to distribute tasks into groups. They can be assigned certain categories, focusing on the status of the task and performers.
It is important that the application allows you to comfortably work in a collaborative mode, illustrate projects with photos and discuss tasks without switching between applications.
The service requires a ready-made commercial subscription to Office 365. It cannot be purchased separately from other programs in the package. The app is available on Windows, macOS, Android, iOS, web.
Microsoft To Do
The app helps you create and manage your to-do list. With the help of the service, you can plan your day or outline future business.
It is possible to view scheduled tasks in the Outlook calendar. To-Do allows you to group them by topic, set reminders and share with other users.
You can break the goal into several stages, describing each of them in detail. The application is available on Windows, Android, iOS, web. Installation is free.
Trello
It is a cloud-based program that is suitable for small team project management. It allows you to effectively organize personal or team work according to the Japanese methodology of kanban boards.
To organize tasks, a board with cards is used, which are distributed by type. For example: planned, current and completed.
The card has the ability to exchange comments with other users, attach participants, use a checklist. The service allows you to quickly assess progress on all major processes at once, in real time and on one screen.
Many services can be integrated into the application, among them: Google Drive, Dropbox, Slack, GitHub. Installation is paid, but there is also a free version.
In the free version, it is possible to integrate only one service, and the size of the attached file cannot exceed 10 MB.
Bitrix 24
The service helps to quickly go to video calls, edit documents, communicate with team members in the news feed and groups. The application has a whole set of useful tools: CRM, Online Documents, Contact Center, Video Calls, Tasks and Projects, Website and Online Store Builder.
You can connect a variety of communication channels to Bitrix24: phone, email, chat on the website, Instagram, VKontakte, WhatsApp, and so on. Contacts, all correspondence and records of conversations with clients will be saved in CRM.
The app is available on Windows, macOS, Linux, iOS, Android, web. Installation is paid, but a team of up to 12 people can use it for free.
24me
An application that helps to unify and manage everything related to a person’s schedule: calendar, notes, to-do list, personal accounts and accounts.
The service syncs with calendars such as Apple iCal, Google Calendar, Microsoft Outlook, Microsoft Exchange, Yahoo! Calendar. For example, if you’re planning a business meeting or going to the movies with friends, the app can alert you to traffic or weather conditions.
Events, to-do lists and notes can be shared with other users. It is also convenient to schedule calls with the application, since contacts and information about calls are integrated into the service.
The app is available on Android, iOS. Installation is paid, but there is a free version.
Notion
This is a cloud-based project management service that includes a tool for creating documents, knowledge bases and to-do lists. It is suitable for both individual and corporate use. Worked well for designers, marketers, programmers.
The free plan allows an unlimited number of users to use the service. But there are a number of restrictions, in particular – the number of created blocks in the knowledge base cannot exceed a thousand, and uploaded files should not be more than 5 MB. If necessary, you can remove these restrictions by connecting to a paid tariff.
Any document in the application can be made available via a link for a certain circle of people. Project management is organized according to the Japanese methodology of kanban boards. You can integrate data from Google Docs, Slack, GitHub.
The app is available on Windows, macOS, Android, iOS, web. Installation is paid.
LeaderTask
Service for managing cases and assignments. With it, you can make to-do lists for every day, break them into subtasks, thus forming a tree structure for greater clarity. It is also possible to attach files, write comments and notes.
Each application has a built-in calendar, which is convenient for quickly switching between tasks for a specific day, week, month. There is a diary with an hourly schedule to plan a particularly busy day in detail. You can set a reminder for upcoming meetings and appointments.
The service supports the creation of tasks by sending emails from a registered account. For teamwork, comment sharing is available.
There are a number of interesting tools: the Gantt chart, the Goal Ladder, the Kanban board, and the like. The application is available on Windows, Android, macOS, iOS. Installation is paid, but there is also a free version.
TickTick
Service for creating and organizing task lists. Suitable for personal use and team work. With it, you can capture ideas, create plans for different periods, allocate time. It is possible to set reminders to stick to deadlines. There are five different kinds of calendars.
Available in the browser, as a mobile application and desktop version. Installation is paid, but there is a limited free version.
Todoist
Task manager for managing project tasks. Suitable for both personal and team use. It gives you the opportunity to structure your working day, plan a list of tasks and combine them into projects.
In the “Business” version, team members can jointly discuss tasks, delegate, set the priority of execution. In turn, managers have the opportunity to set a daily plan for an employee. There is a function of viewing the project in the form of boards, which makes it possible to see the project in the context and plan future actions.
In paid versions, you can receive reminders in the service itself or by email, customize the theme, add your own labels to tasks, attach files, and so on.
Todoist supports many services, including Google Drive, Dropbox, Google Maps, Gmail, Outlook. The application is available on Windows, macOS, Android, iOS. Installation is paid, but there is also a free version.
Wrike
Corporate online service for collaboration and project management. With it, you can plan projects, prioritize tasks, track their schedule, and interact with your team. Contains a network schedule and project reports, allows you to set reminders.
However, the platform can also be customized for individual use. It is most often used by managers, executives, salespeople, strategists and marketers.
The service is available in ten languages. Up to five users can work for free, the amount of cloud storage is 2 GB. You can integrate data from services such as Dropbox, Google Drive, Microsoft Office 365 into the application.
The app is available on Windows, macOS, Android, iOS, web. Installation is paid, but there is also a free version.
Any.do
A service that helps you organize your to-do list and reminders to improve efficiency. The platform is designed for both individual and collective use.
Key features include cloud sync, speech recognition, customizable time to complete tasks, and setting reminders.
The service is free, but there is a paid premium version. The app is available on Mac, Android, iOS and Chrome and allows you to sync data across all devices.
Remember The Milk
A simple and convenient application for keeping a to-do list. Allows you to easily create, sort tasks, send and receive them from employees. You can set up notifications about any tasks by e-mail, SMS messages and IM services (instant messaging services).
The service is available from mobile applications for Android, BlackBerry and iOS. Can integrate with Evernote, Gmail, Google Calendar, Microsoft Outlook, Siri and Twitter.
Yandex.Tracker
The service is designed to manage tasks and projects in teams. With it, you can create task lists, group by projects, assign executors, work with templates.
Teams can view their task lists in several ways – Kanban board, developer scrum board, and a simple board where the columns correspond to the status of the task. There are templates for typical tasks, many possibilities for visualization: charts, graphs, dashboards.
The task card has the ability to leave comments, attach files and links. Agile methodology is supported. Integration from third-party services can be configured via API. The function of viewing the progress of work on the project on the Gantt chart is available.
Available as a web version, there is also a mobile app for iOS and Android. Installation is paid.
Focuser
Service for time management and personal efficiency. There’s a smart to-do list and a Google calendar app that automates scheduling your day. Allows you to easily prioritize, monitors the schedule and task plan.
Works on a web platform. You can integrate Google Calendar, Microsoft Outlook, Office 365, iCloud. Installation is paid.
Asana
Service for teamwork on projects, tracking tasks, building communication and exchanging documents. The application has a multifunctional set of tools, which makes it possible to manage projects without being distracted by third-party services.
It is possible to view projects in the form of a task list or a kanban board. Project participants have access to a dashboard where they can view tasks that need to be completed or already completed, track statistics, add charts and widgets.
The free version allows you to add up to 15 people to the team. The app is available on Android, iOS, web. Installation is paid, but there is also a free version.
Pyrus
With the help of this service, team members can communicate with each other, set tasks and monitor their implementation. Respond to customer requests and coordinate documents, attach files to tasks. The app works with Google Drive, Dropbox, Box, OneDrive.
The free version has the ability to work with an unlimited number of users, but the team cannot create more than a hundred tasks. Paid versions have an unlimited number of tasks and 10 GB of cloud storage for each user. The service integrates with Google Drive, Dropbox, Box, OneDrive. The app is available on Android, iOS, web.
Installation is paid, but there is also a free version.
Read Also: Programs for Manage Work: best apps to make your life easier
Basecamp
Convenient service for project management. It combines tools for communication, task tracking, scheduling and file transfer.
You can try the service for free, the trial period is 30 days. The paid version has no limit on the number of users and projects.
It is possible to make to-do lists, schedule, store files in the cloud storage with a capacity of 500 GB. Basecamp does not have integration from third-party services. The app is available on Windows, macOS, iOS, Android, web. Installation is paid.
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